|
Champlain Country
Club Policies
Governance |
Memberships |
Rules |
Pro Shop
On Course |
Carts
|
Restaurant
|
Elections
|
Property
|
Changes
The Primary
Goal of the CCC is to provide our members and guests a truly
pleasant golfing experience and to provide the finest 18-hole golf
course in northern Vermont.
1. Important
Phone Numbers
Pro
Shop (802) 527-1187
Maintenance (802) 524-0352
Restaurant (802)
524-3804
2. Governance
Champlain
Country Club is a semi-private golf club governed by a Board of
Directors selected by the voting members at its annual meeting.
There are nine directors, with three directors being elected each
year for a three-year term. The Board elects its officers each
year subsequent to the annual meeting and meets monthly throughout
the year. Each Board member may chair or co-chair a committee
meeting as needed and whose function is to provide input to the
Board.
The Board
encourages the membership to consider joining one of the
committees, dealing with all aspects of the club’s operations.
Club members may either contact the committee chairman directly or
send a written request through the business office.
Any individual
seeking to become a member of the Board can declare their
candidacy by signing up in the Pro-Shop between August 1st & 15th.
(See Election of Board Members, last page)
As a member of the Board of Directors of the Champlain Country
Club, it is the policy that any director during his/her active
term can sign-in a guest at no charge. The board member must play
the complete round with the guest(s). This cannot be a call-in
request where the Board member will not be playing with the guest,
or the board member cannot sign in a guest and then leave. The
board member must be present and actually play the complete round.
There is no
limit to the numbers of guests a board member can sign throughout
the year, however is expected this courtesy would not be extended
to the same guest on a regular basis. This policy is only extended
to active board members to thank them for their volunteered time
and work offered to the club.
Board members may give four
courtesy passes per year for a round of golf, to promote new
memberships, or for individuals who have not played at CCC
before. This is to entice them to replay CCC in the future.
3. Membership Structure
Golfing Memberships:
Senior
– Senior members have
full voting rights and enjoy the full use of the golf course,
clubhouse and participation in club-sponsored tournaments. New
senior members will be assessed a non-refundable initiation fee
and will be liable for annual dues and clubhouse minimums.
Golden
– Membership is available for men and women who have reached their
75th birthday during the membership year. Golden
members have full voting rights and full use of the clubhouse but
are restricted in the use of the golf course. They may not play on
weekends or holidays before 12 pm. However, they can play in all
club-sponsored tournaments, including the member/guest. Golden
members are liable for clubhouse minimums and annual dues as
determined by the Board.
Young Adult
– Membership is available
to men and women who are between the ages of 18 – 22 as of January
1st of the membership year. Young Adults have no
voting rights but have full use of the golf course, clubhouse
and participation in club-sponsored tournaments except the
Member/Guest. While under the age of 22, a Young Adults will not
be assessed an initiation fee nor be liable for the clubhouse
minimums. Young Adults are liable for dues annually as
determined by the Board of Directors.
Junior
– Membership is available to boys and girls under the age of 18 as
of January 1st of the membership year. Junior members
have no voting rights and have restricted use of the golf course
as determined by the Board of Directors. When school is out they
may not play after 3PM on weekdays or before 3PM on weekends or
holidays unless playing with an adult. A junior member will not be
assessed an initiation fee nor be liable for clubhouse minimums.
Junior members are liable for dues annually as determined by the
Board of Directors. Juniors, who are handicap qualified for the
championship flight, may play in the club championship.
Inactive
Member-in-Good-Standing:
Inactive Membership is established to protect those members, who
are unable to play for a year, from having to pay the initiation
fee when returning to full membership. There are no playing
privileges with this membership and greens fees must be paid at
all times in order to play. Inactive membership is only available
for one year and requires the payment of a fee as determined by
the Board of Directors. To obtain an
Inactive Membership you must submit a letter to the Board of
Directors by March 15th of the membership year. Inactive
Membership is available only for medical reasons or job-related
conflicts. Job-related conflicts are defined as having to leave
the local area to perform your employment for more than two months
during the golf season (May through October). Upon approval
of your request by the Board of Directors, you must pay the
Inactive Membership fee. Your name will be placed at the top of
the waiting list, for the next season, in the order in which the
requests are approved. If the Board
does not approve your request, you may still pay the Inactive
Membership fee, but your name will be placed at the bottom of the
waiting list for the next season. You will not be assessed an
initiation fee upon rejoining. The Board reserves the right to
approve or deny requests for any reason.
A member
disagreeing with the decision of the Board may request a hearing,
in person, before the Board to appeal the decision. This request
must be in writing and sent to the Board within one week of the
denial. Those on the
waiting list, who do not become a full member the following year,
must continue to pay the current inactive fee each year until
returning to full membership to insure that the initiation fee
will not be required. Failure to do so will result in the
expiration of your membership.
USGA
Membership: In 1999 the
Board of Directors elected to include a USGA Membership and a
Handicap Index card for each Senior and Golden member. Each year
the Handicap Committee will go over the previous years records to
determine those individuals who have not posted at least 10
scores. Anyone who posted 10 or more scores will automatically
receive USGA Membership and a Handicap card. Those individuals
who did not post 10 scores (and wants to have a USGA Membership
and Handicap card) must write a letter to the Handicap Committee
requesting USGA Membership and a Handicap card.
Committee
Membership: Non-Board members are encouraged to
request membership on the various committees they feel they can
contribute to in a positive manner. Committee membership for
non-Board members is limited to one committee at a time for no
more than three years. Serving on committees is good experience
for anyone wishing to become a Board member. Even though the
committee member is not on The Board, while they are a committee
member can have a positive impact on the operations of the CCC.
Committees are set each year after the annual meeting in October,
and committee membership is not guaranteed from year to year.
Social:
Social members have no
voting rights but have full access to the clubhouse and all social
functions of the club. Social members will be liable for the
annual Social dues but not the clubhouse minimums.
Employee's Golf Playing Privileges:
Contracted
employees, their spouse and dependent children have the rights and
privileges of dues playing members, except voting privileges.
The general guideline
for non-contracted employees is one round of golf, with cart if
available, for every ten hours of work performed. This privilege
does not allow playing in any tournament. Also, they will not be
allowed to play if green fees are waiting to play.
The Pro Shop Manager, Golf Professional/Assistant, and Greens
Superintendent shall have unrestricted play with carts. All
managers may play with sales representatives, vendors, and other
professional counterparts, as they desire.
4. Membership Policies:
Waiting list: Individuals
requesting to be put on the Waiting List for membership in the
Champlain Country Club are required to pay a non-refundable
deposit. The amount of the deposit is determined annually by the
Board of Directors and will be applied toward the initiation fee.
This deposit will be forfeited if you decline to join when you are
contacted. If you wish to remain on the list for the following
year you are required to again pay the non-refundable deposit.
Dues: The non-refundable
Initiation Fee is a one-time fee as long as the member remains in
“good standing” with continuous membership. The fee is determined
annually by the Board of Directors and may be paid over a period
of three years. The first installment is due at the same time as
the annual dues. No refund of dues will be given if a member
plays on our course before May 31. Members who do not join prior
to May 15, each year, will have their names removed the member
guest list.
Members
Conduct: Members shall
not reprimand employees. Complaints about employees should be
directed in writing to the Golf Professional or their Manager, who
will then direct the complaints to the Board of Directors.
Members and
guests shall park only in designated areas, and areas set aside
for handicapped persons will not be used by others.
Members will
not remove club property from the clubhouse. Members and
guests will not enter working areas such as the kitchen and behind
the bar.
The special
supplemental services set up during major tournaments are for
participants only. Advertising
notices, subscriptions or other notices not pertaining
specifically to club affairs or functions will not be posted in or
on the clubhouse. The club is not
responsible for property left by members and guests in the
clubhouse, locker rooms, Pro Shop, on the premises or left with an
employee.
Event
organizers are responsible for damage or theft during a planned
function. The clubhouse manager may require a damage deposit from
persons renting the facility.
The Board of Directors
(Disciplinary Committee) shall be the sole judges in cases
involving member misconduct and may take disciplinary action it
deems appropriate. Such disciplinary action may include, but not
limited to, the following: the individual may be given a warning,
suspension of play for a period of time, restitution for the cost
of damages, and/or loss of membership.
5. Rules and Regulations:
USGA rules govern play
except as modified by local rules. Golf Etiquette as defined by the
USGA applies to all play. It is each player’s responsibility to
hold his/her place on the course. If there is an open hole ahead
of your group and another group following immediately behind you,
your group must allow the following group to play through
regardless of the number of players in each group.
6. The Pro Shop:
The shop opens at 6:00 am weekdays
and weekends, and normally closes at dusk (may vary in Spring and
Fall). ALL MEMBERS AND GUESTS must sign in, inside
the Pro Shop, prior to teeing off. Players may begin to play on
Number 10 tee ONLY AFTER OBTAINING PERMISSION from
the Pro Shop Manager or Starter. No one is allow to play on the
course until the Pro Shop opens and gives the OK. The Golf Professional may bring guests
to play at no charge as long as the Pro plays with the guests,
carts included. Fellow Golf Professionals may call to arrange
Golf Reciprocal rounds; this must be coordinated through our Golf
Professional 24 hours in advance. Our golf pro may also allow free play
to individuals as a goodwill gesture, as an attempt to attract new
members or other paying players. This privilege will be monitored
by the board on a regular basis.
No “Fivesomes”
allowed on the course, however the Golf Professional may play with
a foursome at his discretion. Special orders
and gift certificates are available through the Pro Shop. Clinics and Lessons: See Pro Shop
for details.
7. On the Golf Course:
Dress Code. Appropriate golf
attire is required for all players at the Champlain Country Club.
All players are expected and required to wear proper attire at all
times. Members are also expected to insure their guests and
children adhere to such rules.
Men: Slacks,
golf shorts and collared shirts are considered appropriate attire
for gentlemen. Jeans, short-shorts, cut-offs, jams, tank tops,
T-shirts, fishnet tops, bathing suits, tennis shorts, or other
athletic shorts are not permitted.
Women:
Dresses, skirts, slacks, golf shorts, blouses and tank tops are
considered appropriate attire. Halter-tops, fishnet tops, bathing
suits, tennis dresses, leotards, jeans, athletic shorts, or
cut-offs are not permitted.
Shoes:
Appropriate golf shoes or approved shoes are required on the golf
course and practice areas. Use of shoes other than golf shoes
must be approved by the golf Pro Shop and shoes with metal spikes
are not allowed
This dress code
is mandatory for all players. Improperly dressed golfers will be
given one warning. A second time they will be asked to change
before playing. If you are in doubt concerning your attire,
please check with the Pro Shop before starting play. Any misuse
or disregard of these rules may cause privileges to be suspended
or revoked.
8. Speed of
Play: The goal for the
normal elapsed time to complete an 18 hole round of golf at
Champlain Country Club is four (4) hours. Following are hints to
help speed play and help us meet our goal.
From the Tee:
Tee off as soon
as the group in front is out of range.
Keep a
provisional ball with you. Don’t leave it in your bag or cart.
Be ready to hit
when it is your turn.
On the Fairway:
Make your
club selection as soon as possible after you reach your ball.
Be ready
to hit when it is your turn.
Watch your ball
until it stops rolling and mark its location with respect to some
easily identifiable object so it will be easy to locate.
Do not take
longer than five (5) minutes to look for a lost ball. If the
following group is waiting, let them play through.
If you are
using a cart, drop the passenger off at his ball and drive
directly to your own.
On the Green:
(Most time is lost here!)
Go directly to
your ball; mark and clean it if necessary. Get out of other
players’ way and start lining up your putt. Be ready to putt when
it is your turn.
The player whose shot is closest to the hole
should tend the flag. Practice “continuous putting” whenever
possible. At least, hole the short putts and tap-ins if you may
do so without interfering with another player’s line. When everyone
has holed out, get away from the green. Do not mark scorecards on
or in the direct vicinity of the green.
From Tee to
Green:
Keep your
position on the course. KEEP UP WITH THE GROUP AHEAD and avoid
undue delay of the group behind. If for some reason your group’s
play is slow, allow the group(s) behind to play through. No one
has ever been penalized for courtesy. Be considerate.
9. Remedies
for Slow Play: A Ranger,
reporting to the Golf Professional, will patrol the course,
identify problems interfering with play and take steps to
alleviate them.
If a member or group is causing slow play, the
Ranger is authorized to take one or more steps to alleviate
delays.
Point out the
slow play situation and give players a verbal warning.
Ask the slower
group to step aside and allow the following group to play through.
Ask the slower
group to pick up and move to the next tee without completing the
hole.
Ask an
individual player who does not respond to the above by speeding up
play satisfactorily to leave the course. The Ranger will report
this action to the Board immediately and may request the player be
suspended by the Board.
10. Care of
the Golf Course:
Replace
divots on fairways and tees, press them down firmly.
Repair ball
marks on the green.
Don’t drag your
feet on the greens.
Rake your ball
and footprints and divots in the bunkers.
Use sand
buckets on par threes.
Other Notes: Our
Greens Keeping personnel have the right of way on the
course at all times, please don't hit into them. Their time to
mow and work on the course is very limited and they need to get
their work done, so be courteous and if you have any problem with
them contact Golf Course Superintendent (their boss) and talk with
him. Also, PLEASE DO NOT move the tee markers, this is the job of
the Greens Crew, and believe it or not there is a method to their
madness.
11. Golf Carts:
This policy is dedicated to the
“Owners of Golf Carts.” Its intent is to clarify who may and may
not use each cart.
The owner of a cart and his/her spouse are the
only ones able to use their respective carts. (This specifically
excludes children, grandchildren, friends, etc.)
Owners are,
however, able to have a non-paying “rider” with them if they so
choose. This policy is to be enforced at all times by the Golf
Professional, Ranger, Starter, and/or Pro Shop worker per order of
the Board of Directors.
Golf Cart Rules:
Follow posted
“rules of the day” in the Pro Shop. Know and follow restrictions
on golf cart use. Be particularly careful about where carts are
driven when the ground is wet, even if no restrictions are
posted. Operators are responsible for any damage to the cart or
course.
Keep carts on
provided paths.
Keep carts away
from tees and at least 20 feet from greens. If white lines are
present around greens, DO NOT CROSS THEM!
The operator of
a cart shall be at least sixteen years old.
No individual
shall use a cart during play unless that cart has been rented
through the Golf Shop using normal established procedures for the
rental.
The Board of Directors may deny golf
carts privileges to anyone for violation of these rules.
12. Clubhouse Restaurant:
The lounge, the Clubhouse
Restaurant and Pro Shop are non-smoking areas, however the
restaurant deck is a designated smoking area.
Chit
System: Each senior
member of the Champlain Country Club must pay a clubhouse fee
entitling the member to food and beverage in the Clubhouse
Restaurant. At a member’s option monies may be paid either with
his/her membership renewal or in three equal installments due
April 1, June 1 and August 1. The clubhouse fee is good for the
golf season only. Unused credit expires on the day the course is
closed for the season.
Any member
whose clubhouse fees are not paid by the 10th of the
month in which they are due is automatically suspended from the
club. Any member whose clubhouse fees are not paid within thirty
days of the date on which they become payable shall cease to be a
member and shall be so notified by the Club secretary in writing
via certified mail. A terminated member is liable for any unpaid
balances and will not receive refunds for any dues or fees
previously paid.
Members who
issue bounced checks payable to the Club will have privileges
suspended. Members will also pay bank fees and charges. Interest
at the rate of 1.5% per month will be charged on all balances
unpaid for thirty days or more.
On the first
business day following the 10th of the month in which
the fees are due, a list of members who are suspended as a result
of failure to pay their fees on time will be posted in the Pro
Shop. This will be the only form of notification of suspension. Staff in the
Pro Shop and Clubhouse will be made aware of the suspended
members. Any member who is suspended and requests service or
attempts to use any golf facility will be informed by a staff
member that he/she is on the suspension list.
When a member
is informed that he/she is on the suspension list, the member has
two options:
Immediately
paying the overdue bill at the Pro Shop and having his/her name
removed from the list. In this case the member is immediately
returned to full active status.
Continuing to
use the golf facility or demand service in violation of the
suspension. In this case a member of the Board and the business
office staff will review the situation within 24 hours or on the
first business day following the incident. If the member was right
and the suspension was not justified, then the suspension will be
lifted and the member will retain all privileges. If the member
was in fact overdue, then the member will continue to be suspended
until payment of the bill and all interest charges is made in
full. In addition, the member will be automatically suspended for
an additional 60 days after the bill is made current. The member
will be informed of this suspension by a phone call from a member
of the Board immediately after such decision is made. A written
notice will be sent by registered mail. Once the Board gives
notification, any attempt to use the facilities during the
remainder of the suspension will result in automatic dismissal
from the Club.
Terminated
members may apply to the Board for reinstatement into the Club.
Such application should include the circumstances resulting in the
delayed payment and assurances that it will not be repeated. The
Board shall decide whether the terminated member will be
reinstated, upon paying all overdue fees and interest charges,
based upon the number of prior suspensions and terminations.
When you receive your chits you will
be asked to print your name and sign them. Treat these chits like
CASH, if lost or stolen, they will not be replaced!!!
13. Election of Board Members:
Sign-ups to be a
candidate for a seat on the Board of Directors of Champlain
Country Club will be held from August 1st through August 15th. A
sign-up sheet for candidates will be posted in the Pro-shop. Each
candidate will be given the opportunity to write a paragraph for
the newsletter outlining his/her qualifications and reasons for
running for the Board. A proxy ballot, with the candidates listed
alphabetically and incumbents identified, will be prepared.
The newsletter
containing the proxy ballot, proxy envelope and return envelope
will be mailed to each individual voting member the second week in
September. Members may vote by proxy or in person at the annual
meeting in October. Candidates may be nominated from the floor at
the annual meeting.
To vote by proxy the following
procedure will be followed: The proxy ballot is filled out and
sealed in the envelope labeled “PROXY”. The PROXY envelope is
placed within the return envelope. The voter PRINTS their name and
signs the outside of the return envelope. The envelopes are then
mailed to the secretary or taken to the Pro-shop. Only PROXY
envelopes and return envelopes prepared by Champlain Country Club
will be accepted. Replacement envelopes can be obtained from the
secretary. All of the envelopes are given to the secretary who
records the name of the voter, then the PROXY envelope is removed
and placed unopened in the ballot box to be counted at the annual
meeting. Once a proxy vote is cast it may not be rescinded.
14. Personal Property:
The Champlain Country Club is not
responsible at any time, or for any reason, for the personal
property of any member or guest. This extends to, but is not
exclusive to: equipment, personal possessions, and golf carts not
owned by Champlain Country Club.
15. Recent Changes
2006 Changes
effective Jan 15th 2006.
Golden
Memberships –. They may
not play on weekends or holidays before 12 pm.
Change
Collegiate to Young Adult
–Young Adults are liable for
dues annually as determined by the Board of Directors.
2006 Changes
effective Mar 26 2006
Golden
Memberships – Membership
is available for men and women who have reached their 75th
birthday during the membership year.
2007 Changes
effective Mar 18th 2007
No refunds of
dues will be given if a member plays on our course before May 31.
2007 Changes
effective beginning golf season 2008.
Members who do
not join prior to May 15, each year, will have their names removed
the member guest list.
2007
Changes effective July 24, 2007.
Any individual seeking to become a
member of the Board can declare their candidacy by signing up in
the Pro-Shop between August 1st & 15th. (See Election of Board
Members, last page)
|
